DESCRIPTION OF AREA SERVED
The John Griffith Ames Government Documents Collection at Williams College (Federal Depository Library #0259) is located in Williamstown, Massachusetts (2010 Census population 7,754 ), in northern Berkshire County (2010 Census population 131,219). Although Berkshire County has experienced a decline in population in the 80s (-4%) and 90s (-4.5%) and 2000s (-1%) [source: American FactFinder, U.S. Census], the area has seen an increase in the past two decades in the number of high-tech firms located here. Tourism and the hospitality industry, however, dominate the local economy and many cultural activities highlight the Berkshire scene, including the Williamstown Theatre Festival, Mass MoCA (Massachusetts Museum of Contemporary Art), Tanglewood (summer home of the Boston Symphony Orchestra) and the Jacob's Pillow Dance Festival. The area's past dependence on manufacturing has declined a great deal in the past 40 years.
RATIONALE FOR SIZE AND SCOPE
Williams College Libraries are committed to making depository items available to the public while serving its primary mission, the curricular needs of Williams College. Because of the limits of size and staffing, this depository depends on regional libraries for ready access to documents not in the collection; these libraries are the Boston Public Library, the New York State Library in Albany, the University of Massachusetts at Amherst and the government documents collection at SUNY Albany. In late 2011, the Berkshire Athenaeum will provide access to NARA (National Archives and Records Administration) archival material once housed at the now-closed regional NARA facility.
Because of the relative proximity of other Depository libraries, and because of the increase in Internet access to government information, almost 100% of public government information is available to users. Given these conditions, the John Griffith Ames Depository operates most efficiently selecting about 18% of the materials made available through the depository program.
This collection is administered and developed according to the requirements of Title 44, Chapter 19, of the United States Code and Legal Requirements & Program Regulations of the Federal Depository Library Program issued by the Library Programs Service, Superintendent of Documents, U. S. Government Printing Office. The Libraries will maintain computer hardware that either meets or exceeds the technical standards set by the Federal Depository Library Program.
Materials in print, CD, DVD and microfiche format in the John Griffith Ames Government Documents Collection are housed in open stacks in Sawyer Library, Schow Science Center Library, and in off-site storage. Materials located in off-site storage can be retrieved by requesting at the Circulation Desk. Some maps and most monographs can be charged out to authorized borrowers. There is free access to all documents housed in Sawyer and Schow whenever the Libraries are open. Photocopiers and scanners are available.
All government documents currently received, whether in paper or electronic format, are represented in the Libraries' online catalog, FRANCIS.
No-fee public Internet access, including such finding aids as Catalog of Government Publications, Congressional Publications and the Federal Digital System (FDsys) are available from workstations on the first floor. Reference service for all users, regardless of affiliation, is available during regular reference hours (normally 10-5 & 7-10 M-TH; 10-5 F; 1-5 Saturdays and 1-5 & 7-10 on Sundays) during the school year. Modified hours are in effect during academic breaks.
Government documents, including documents in the subscription database Congressional Publications can be lent to other libraries through
Interlibrary Loan. Authorized borrowers can request titles which we do not hold through Interlibrary Loan. For general users, bibliographic assistance is
provided with referral to the local public library for Interlibrary
loan or to the Regional Depository.
The Documents Librarian will plan and coordinate with the Electronic Services Librarian, the Electronic Resources Group and the Catalog librarians to ensure appropriate access via FRANCIS (online catalog) and other Library webpages to online government resources.
As the overall administrator of the Federal depository collection, the librarian responsible for government documents coordinates operations with other library departments. Responsibility for selection rests with the documents librarian. Suggestions from academic department liaisons, faculty, students, library staff and the general public are sought and encouraged. To make suggestions, e-mail Rebecca Ohm firstname.lastname@example.org, Government Documents Librarian.
Item numbers offered through FDLP will be selected if they meet the following criteria:
Titles will not be selected for which little demand is anticipated, or
for which adequate housing or expertise is not available. Examples of
such materials include patents, military specifications, highly
technical reports, management and personnel manuals, home economics
publications, consumer advisories, tourist maps, and promotional
As one of the first selective depository libraries in the country, The John Griffith Ames Government Documents collection has an unusually rich collection of older and valuable materials. For some of these materials, consideration is given to either housing them in remote storage or transferring them to the rare book collection. These transfers take place in consultation with the Rare Books Librarian.
When appropriate, selected documents may be housed in the general
collection, the reference collection, or the Schow Science Center
Library, which is part of Williams College Libraries. Some of these
documents are classified according to the Library of Congress
schedules, others are classified by Superintendent of Documents number. The documents staff
and the staff of the Science Library share maintenance of these
collections; however, the Government Documents Librarian retains
ultimate responsibility for these materials. Specific policies follow
for special categories of documents:
Item numbers will be reviewed annually to avoid unnecessary duplication, to make efficient use of the limited space available, and to optimize coverage of available depository items. Community and curricular needs are reviewed annually.
Methods of determining needs include:
Most superseded documents are withdrawn. The few superseded titles that are kept are clearly marked
"Superseded [date] - retained for historical purposes". Other documents
may be reviewed for retention after five years. Those titles no longer
needed will be offered to other libraries and/or discarded with the
permission of the regional depository, in accordance with Legal Requirements & Program Regulations of the Federal Depository Library Program.
Worn documents will be evaluated for replacement or withdrawal. A deposit account is maintained with the Government Printing Office to supplement the depository collection and to replace lost or damaged materials. If a lost or damaged item is not available from the Government Printing Office, the Needs and Offers list is consulted.
Item selections will be reviewed annually. New titles offered will be evaluated in accordance with the criteria set forth in "Determining needs" (above) and the appropriate library liaisons will be consulted.
OUTREACH AND PUBLICITY
Outreach programs (such as workshops) and surveys may be used, both to publicize the Depository collection and to identify present and potential users.
Outreach activities may include:
All outreach programs will be considered in terms of their potential impact on service to the Williams College community.